You depend on your printers and copiers to keep business moving forward, so keeping them in good working order shouldn't be an afterthought. Managed Print Services is a proven solution for keeping your printers working so you can concentrate on growing your business. Here's how:
Are you controlling your print environment or is it controlling you? With nearly 90% of businesses unsure how much they spend to print documents, it's difficult to gauge how much is wasteful and how much is mission-critical. One thing is certain; it doesn't make sense to ignore printing costs, especially when a solution is readily available to track them.
If you're not sure what advantages to expect from Managed Print services, here's a start: Think of it as an unexpected windfall. With anticipated savings of over 25%, a windfall is exactly what Managed Print can be for your organization. Here are a few of the ways Managed Print can reduce equipment downtimes, AMP-up productivity, and reduce costs—all at the same time.
A recent case study involving one of the country's major financial institutions reestablished the role Managed Print plays in reducing costs. Smaller financial institutions would do well to learn from their example.
What Are Your Print Challenges?
A Managed Print Services organization-wide assessment of your print infrastructure is how the process begins. Managed Print can provide the answers to these common problems.
Unfortunately for us, when Business Week introduced the term in 1975, the predicted ETA was 1985. Apparently, the paperless office is stuck in a space-time continuum that's forever just ten years away.
What's the Problem?
It's not really a problem in the traditional sense of the word. Paper is still relevant, and despite technological advances that put digital processes literally at our fingertips, we still like to read and process information on paper.
organization - it's easier to know what is being printed, when it is being printed, and by whom.
savings - any unknown in a budget is expensive. Being able to monitor your printing means you can better control it and make adjustments where needed, whether that means reigning in a poster-happy employee, or buying a more efficient printer.
Do you have a printing policy in place for your staff members? For example, are there limits on print volumes or can employees print documents at will? Are there any restrictions on color printing, or do your staff members regularly print out emails, memos and other short-lived documents in expensive color?
The fact is, 95% of employees are free to print documents without any limits on volumes or color, and it costs businesses more than they realize.
It's no secret that the legal industry is awash in paper. Research shows that the typical business spends up to 3% of annual revenues on document printing, but only thirty percent of that figure represents device maintenance and toner costs. Where the remaining 70% goes is anyone's guess.
Did you know that 70% of companies have dealt with data breaches through printing? And did you also know that most businesses spend 3-5% of their annual revenue on printing? Did you know you can prevent these things? Security is never something that should be taken lightly, especially when your clients' or employees' information could be at risk. The more secure you are, the more you will gain customer and employee trust which, hopefully, results in more profitability for your business.