The fact that you're considering a scanner in the first place is probably a good indication that you could use one. If you're not certain, answering a few basic questions will help you make a decision.
If you're not taking proactive steps to keep your company's data safe from hackers and other unauthorized users, you should be. High-profile data breaches have become so common, that for most of us, attacks are inevitable. Whether we survive them or not has a lot to do with the daily decisions we make to protect our information, both personal and business-related.
Upgrading your multifunction printers, copiers, and scanners is a good step toward HIPAA compliance, but keep in mind that it's only a first step. Printing, storing, and document scanning security is up to you, and successful compliance has as much to do with your procedures and policies as your devices.
Unfortunately for us, when Business Week introduced the term in 1975, the predicted ETA was 1985. Apparently, the paperless office is stuck in a space-time continuum that's forever just ten years away.
What's the Problem?
It's not really a problem in the traditional sense of the word. Paper is still relevant, and despite technological advances that put digital processes literally at our fingertips, we still like to read and process information on paper.
For financial institutions, effectively managing documents and the information they contain is critical to success. Paper-based processes can slow everything down and put sensitive information at risk. Your customers demand superior service, including security protocols that keep their information safe while allowing fast access to the information they need.
As an IT department, your skills and knowledge are vital to your organization's success. One of the most valuable ways you can help your company improve productivity is by encouraging staff members to embrace the paperless office procedures. Showing employees how to replace paper documents with electronic versions is just the beginning.
We offer a low cost software that enables easy, powerful PDF creation, editing, conversion, and collaboration.
Don’t retype your documents Convert complex PDF’s such with columns, tables and graphics to Microsoft® Word, Excel®, PowerPoint® and Corel® WordPerfect® documents. Combine files —such as Microsoft Word, Excel, PowerPoint, WordPerfect, JPG, BMP, TIF, or XPS— into a target document. Just drag and drop the pages add them into the PDF file. Pages can then be rearranged at the page level.
Creating digital files from hardcopies and getting them where they need to go on your network can require multiple manual steps on your copier and computer. Using intelligent document scanning to capture, convert and route digital documents simplifies information management by allowing users to quickly, easily and securely share hardcopy information. Document scanning also reduces the need for physical storage, reducing clutter and the time spent searching for documents in the process.