Is it Time to Digitize Your Documents?

document scanning solutions in Savannah

If you're not taking proactive steps to keep your company's data safe from hackers and other unauthorized users, you should be. High-profile data breaches have become so common, that for most of us, attacks are inevitable. Whether we survive them or not has a lot to do with the daily decisions we make to protect our information, both personal and business-related.

The Problem With Paper

While many security breaches center around electronic data, paper-based processes aren't any better. In fact, paper files and the associated storage solutions are nearly impossible to protect and secure. Not only are they extremely vulnerable if a disaster like a flood and fire occurs, but there's also no workable solution to prevent unauthorized access. Here are some of the most common problems:

  • Paper files can't withstand natural disasters like fire or flood.
  • Paper documents are easily lost or misfiled, and the costs associated with locating and recreating them can be catastrophic.
  • Employees say they regularly see confidential correspondence and private human resources data when documents are left lying unattended in print trays.
  • Paper files are particularly vulnerable to theft, putting trade secrets, business plans, and confidential data at risk.

Document Scanning is the Solution

Scanners provide a low-cost solution to the inherent difficulties caused by paper documents. Scanning can help your organization create a secure digital filing solution that solves many of the problems associated with paper-dependent processes. Here are a few of the most attractive benefits:

  • Optical Character Recognition technology converts paper documents into searchable and editable PDF formats.
  • Fast and easy keyword searches means your documents can be located with just a few clicks.
  • Document Scanning solves the security issues caused by paper storage systems.
  • Digital documents take virtually no office space and cost next-to-nothing to store.

To learn more about the advantages of document scanning technology, get in touch with us at Ashley's Business Solutions today.

Scanning Systems Warner Robins